Drafts, versions, and publishing
Every content item in CM Box keeps its full revision history. Each save creates a new numbered version, and nothing is overwritten — you can always look back at, and restore, an earlier version.
How versions are numbered
Section titled “How versions are numbered”Version numbers have two parts: a whole number and a decimal.
- A brand-new item starts at version 0.1 with Draft status.
- Every save creates a new draft version by increasing the decimal: 0.1 → 0.2 → 0.3.
- Publishing creates the next whole-number version and resets the decimal: publishing a 0.x draft creates 1.0; later drafts become 1.1, 1.2, and publishing those creates 2.0.
So a decimal version (1.1, 1.2, …) is always an unpublished draft, and a whole-number version (1.0, 2.0, …) is always a published version.
What publishing does
Section titled “What publishing does”Publishing makes the item’s current content the live version — the one delivered to your site and shown to visitors. Until you publish, the site keeps serving the last published version while you work on new drafts. Publishing happens in one of two ways:
- Through review — you save changes into an update package, and the content is published when the package is approved and merged. This is the usual path; see Submitting content for review.
- Directly — users with publish permission can select items in the Asset Browser and use the Publish toolbar action.
An item’s status reflects where it is in this cycle: Draft, In Review, Approved, Rejected, Published, or Not Published.
View an item’s version history
Section titled “View an item’s version history”- Open the item from the content list.
- Click View Details at the top of the detail pane. The details panel opens on the Activity tab.
- Scroll the activity list. Each entry shows the version number, what happened (Created, Updated, Published, or Archived), when, and by whom.
- Click an entry to view the item’s content and metadata as it was at that version.
- Alternatively, click the version badge (for example v2.1) next to the item’s name at the top of the detail pane and pick a version from the dropdown.
Restore an earlier version
Section titled “Restore an earlier version”While viewing an older version’s entry in the Activity list, hover over it and click the Make Current Version button (the up arrow). A Confirm New Version dialog explains that this creates a new version based on the one you selected — click Ok. The old content is copied into a new draft version at the top of the history; the history itself is never rewritten.